Placing materials on Course Reserves

The Course Reserves collection contains supplementary course materials (sample exams, sample projects, copies of articles, books, solution manuals, approved textbooks, and original media materials) provided by faculty or the library in support of course curricula. These materials are separated from the general collection in the Library and have restricted terms of use. These materials are presented in either print format or electronically depending on their contents.

Jump to information:
How do I know what is acceptable for Course Reserves?
How do I know what is not acceptable for Course Reserves?
Copyright and Fair Use
Guidelines and General Information
How do I place a request for Course Reserves?
How do I make my course available on Blackboard?
How do I know what options are available?
How do I access my Course Reserve materials?
How do I remove material on Course Reserves?
How do I see what is available to my students?
How do I refresh or restart my session in Ares?
Troubleshooting
How do I enroll a new student?

How do I know what is acceptable for Course Reserves?

  1. Books owned by the Pollak Library
  2. Personal copies of books owned by the Instructor
  3. Materials that fall within 'fair use' guidelines:
    1. Copies of journal articles from sources available in the Library's collection
    2. A single copy of a journal article not owned by our library with complete citation
    3. A single copy of a book chapter
  4. Copies of personal lecture notes, homework assignments, problem solutions, exams, quizzes, and syllabi
  5. Short clips of media intended as samples for course-related instruction
  6. Commercially produced DVDs and videotapes, library-owned DVDs and videotapes, or videotapes of classroom activities
  7. Government publications

Please note: When items do not fall within 'Fair Use,' permission must be obtained by the instructor before they are placed on Course Reserves. Items within the public domain can always be placed on Course Reserves.

Alternatives to placing material on Course Reserves:

  1. Linking to articles available in the library's databases.
  2. Citing materials in EndNote Web. Please contact our Reference Desk for more information.

 

How do I know what is not acceptable for Course Reserves?

  1. Course packs/readers and workbooks
  2. Promotional textbooks sent to faculty for consideration
  3. Materials owned by other libraries
  4. Photocopies of entire textbooks, study guides, or solutions manuals
  5. Duplications of commercially produced videotapes or non-commercial taping of off-air programs (without written permission)
  6. Electronic media containing homemade copies of copyrighted music or DVDs (without written permission)

    Please note: When items do not fall within 'Fair Use,' permission must be obtained by the instructor before they are placed on Course Reserves. Items within the public domain can always be placed on Course Reserves.

Copyright Law & Fair Use

U.S Code: Title 17: Section 107 - contains a list of the various purposes for which the reproduction of a particular work may be considered "fair", such as criticism, comment, news reporting, teaching, scholarship, and research. Section 107 also sets out four factors to be considered in determining whether or not a particular use is fair:

 

  1. the purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work.

Please note: Items that do not fall within 'Fair Use,' permission must be obtained by the instructor before they are placed on Course Reserves. Items within the public domain can always be placed on Course Reserves.

Guidelines and General Information

Please Note:

  • A personal item must be bound or contained in a folder (three-ring binder or manila folder).
  • Some articles available in the library's databases can be linked directly to Course Reserves with stable links.
  • Material submitted for digitization will be returned via campus mail after it has been processed.

 

Scanning
  1. Does not exceed 10% of original work or 40 pages
  2. Single-sided 8 1/2 by 11 copies
  3. One inch borders preferred
  4. In a folder or easily identified as one piece
  5. Each copy should be the cleanest possible
  6. The document includes citation
  7. Please note anything that is an exception to the above guidelines

 

Processing Time
  1. Materials submitted 3 weeks prior to first day of instruction will be available the first day of instruction.
  2. Materials submitted 2 weeks prior to first day of instruction will be processed as soon as possible but it cannot be guaranteed that the materials will be available the first day of instruction.
  3. A copy of the syllabus will help reserve staff prioritize the items.
  4. Materials submitted during the low-volume part of the semester may be processed within three business days.

Materials

Most library-owned and personal copies of materials that meet 'fair use' exemption can be placed on Course Reserves. Materials from other libraries are not accepted.

 

How do I place a request for Course Reserves?

IMPORTANT NOTE:

  1. Do not refresh your browser while activating or using Ares. You can refresh Ares by clicking on Course Reserves located on the menu. Refreshing your browser will restart the loading process of Ares which would take longer and/or could negatively affect the transferring of your course's information. Ares functions as a plug-in within Blackboard therefore can be affected high traffic created by usage within Blackboard.
  2. For the best online experience use the latest version of Firefox
  3. You must make your course available in Blackboard before using Course Reserves (see How to make my course available in Blackboard).

 

  1. Begin by logging in to Blackboard
  2. Select your course
  3. Click on Course Reserves
  4. Select the semester
  5. Click 'Add Reserves Items' and select the format to be added
    1. Include call number when it is a library-owned item
Note: By submitting a request, you acknowledge compliance with applicable copyright laws.

How do I place a request for multiple sections of my course.

  1. Activate Ares for all the sections intended (see How to activate Ares for your course)
  2. From any section where Ares is already activated, click on 'Course Reserves'
  3. Click on 'Add Reserve Items' and select format to be added
    1. Include call number when it is a library-owned item
Note: By submitting a request, you acknowledge compliance with applicable copyright laws.

 

How to activate Ares for your course

  1. Begin in Blackboard
  2. Select course
  3. Click 'Course Reserves'
  4. Select semester
  5. Repeat steps 2-4 for other sections

 

How do I make my course available in Blackboard?

Your course must be available in Blackboard in order for your students to have access to Course Reserves.
  1. Begin in Blackboard and select the course/section
  2. Control Panel
  3. Settings (under 'Course Options')
  4. Course Availability
  5. Check 'YES' and click 'SUBMIT'
  • Note: Contact the FDC if you have any problems activating your course, enrolling students or any questions or concerns regarding Blackboard.

How do I know what options are available?

Types of material and options:

  1. Articles:
    • I will upload a file -- browse and upload file from your PC. Uploaded files can be approved and made available very quickly.
    • I will bring the material to the library -- submit your request(s) online and then drop off the material to the Circulation Desk with your name and course information.
    • Please have the library staff pull the material off the shelves -- please provide the call number from our catalog to ensure accuracy.
    • The item should link to a website -- Internet links will be available immediately.
  2. Book Chapter:
    • I will bring the material to the library -- submit your request(s) online and then drop off the material to the Circulation Desk with your name and course information.
    • Please have the library staff pull the material off the shelves -- please provide the call number from our catalog to ensure accuracy.
    • The item should link to a website -- Internet links will be available immediately.
  3. Audio and Video:
    • I will bring the material to the library -- submit your request(s) online and then drop off the material to the Circulation Desk with your name and course information.
    • Please have the library staff pull the material off the shelves -- please provide the call number from our catalog to ensure accuracy.
    • The item should link to a website -- Internet links will be available immediately.

 

How do I access my Course Reserves materials?

Begin at the PORTAL:

  1. Log into Blackboard
  2. Select course/section
  3. Click on Course Reserves (left menu)

How do I remove material that is on Course Reserves?

Begin at the PORTAL:

  1. Log into Blackboard
  2. Select course/section
  3. Click on Course Reserves (left menu)
  4. Select the item(s) that you wish to remove
  5. Click on 'Delete this item'

Note: All course reserve materials will be removed at the end of each semester, and personal items will be returned via campus mail to the department mailbox and library materials will be returned to the stacks.

 

Submit your removal request:

  1. by telephone at 657-278-2720
  2. by e-mail at libraryreserves@fullerton.edu

Removal requests need to include the following information:

  1. instructor's name
  2. course name
  3. specific instructions for returning of non-library materials

How do I see what is currently available to my students?

Note: Not everything on your list is available to your students, because some items may take longer to process. 'Student Mode' will show you what is currently available to the students.

  1. Click on 'Switch to Student Mode' while you are logged in to Ares
  2. To exit student mode, click on 'Course Reserves'

How do I refresh or restart my session in Ares?

  • You can restart or refresh your Ares session by clicking on the 'Course Reserves' button on the Blackboard menu.

How do I add Course Reserves to the menu in my Blackboard course?

  1. Control Panel
  2. Manage Course Menu (under 'Course Options')
  3. Took Link:
    1. Type > Drop down to 'Ares Course Reserves'
    2. Name > 'Course Reserves'
    3. Click SUBMIT

Troubleshooting

  • Do not refresh your browser while activating or using Ares. To refresh Ares click on the Course Reserves feature located on the menu. Refreshing your browser will restart the loading process of Ares which would take longer and/or could negatively affect the transferring of your course's information. Ares functions as a plug-in within Blackboard therefore can be affected high traffic created by usage within Blackboard.
  • If you recieve "Please select a class" error message:
    This indicates that either you may have not selected a semester or have selected the wrong semester when activating Ares in Blackboard.

    Please contact Reserves staff at 657-278-2720 to correct this error.
  • Most errors can be resolved by clicking on 'Course Reserves' button again.
  • Please contact our Reserves Desk at 657-278-2720 for help.
  • Contact the Faculty Development Center for assistance with Blackboard.
  • For more information please see: Ares troubleshooting (PDF)

How do I enroll a new student:

  1. Control Panel
  2. Enroll User (under 'User Management')
  3. Search by last name
  4. Check box to add and click SUBMIT
  5. Click OK button
  • Note: Contact the FDC if you have any problems activating your course, enrolling students or any questions or concerns regarding Blackboard.